Date of Event:

What kind of Event are you hosting?

Ministry Event Personal Event

What room are you requesting?

Choose One Church Sanctuary Fellowship Hall The Rock Classroom Off Campus Other:

 

What time will your event...

 

Begin? 1:00 1:30 2:00 2:30 3:00 3:30 4:00 4:30 5:00 5:30 6:00 6:30 7:00 7:30 8:00 8:30 9:00 9:30 10:00 10:30 11:00 11:30 12:00 12:30 AM PM End? 1:00 1:30 2:00 2:30 3:00 3:30 4:00 4:30 5:00 5:30 6:00 6:30 7:00 7:30 8:00 8:30 9:00 9:30 10:00 10:30 11:00 11:30 12:00 12:30 AM PM

Describe the nature of the Event:

Will you need church supplies (for church sponsored events only)? Yes No

If Yes, select the supplies you will need:

Tablecloths       Coffee Supplies:

Tables               Cutlery:

Chairs               Cups

Dinner plates    Napkins

Dessert plates Bowls

How many people are you expecting?

Under 10 10-20 20-30 30-40 40-50 50-60 60-70 75+ 100+ 150+

Is Nursery required for this event (for church sponsored events only)?  Yes No

Please list the age range and number of children expected:

Is Sound Equipment required for this event?  Yes No
Pastor Mark Pearce must approve the use of sound equipment! An engineering fee can be assessed due to any re-mixing or set-up of the board and equipment that has been used without written permission by Mark Pearce.
Sound Engineers are to be paid by those using the facilities.

Will you need a church van for this event? Yes No
If yes, how many vans will you need? 1 2

Please list other equipment/supplies that will need for this event:

Tell us how to get in touch with you:

  Please contact me immediately regarding this event.

Read the following Event Rules and Guidelines:

1. An event form must be filled out and submitted to Deb Franklin one month prior to the event date.
2. Please provide the name and phone number of the contact person for the event.
3. Please specify rooms and your plan for arrangement of the serving tables and chairs and the amount of tables that will be needed.
4. Cutlery, cups, and other supplies are provided for church sponsored events only.
(A fee will be assessed for use of supplies of non-church sponsored events.)
5. Supplies (if needed) will be stocked in the kitchen under the counter prior to the event.
6. Kitchen must be cleaned after event. (Please wash, dry, and put away all dishes and return everything to its proper place. Make sure that all spills are cleaned up from stovetop, oven, and all countertops.) A fee will be assessed for any cleaning required by the church after the event. This could result in the loss of the deposit and/or future use of the facilities.
*If kitchen supplies and utensils are required, (for church-sponsored events only) you must obtain permission from event coordinator, please call (972) 296-7700.
7. Event coordinator checklist must be filled out and returned after event.
8. The church is not responsible for returning equipment, rented or borrowed for events.

An event is not considered as scheduled until the deposit is received.
All fees are to be paid in full before the scheduled event takes place.
There are no refunds for events cancelled unless it is within 24 hours of its scheduled time.

Southwest Harvest Church reserves all rights to cancel or deny any event. Adequate notice will be given to event parties if an event must be re-scheduled or cancelled. I have read and understand all of the terms set forth. I agree to adhere and take responsibility for all terms represented by my signature. Should I need further information, I will contact Deb Kraus for further instructions.
Agreement:

 Please type your name here:

Initial here to express understanding and agreement with the Event Rules.

Failure to comply with these terms will result in the loss of your deposit and/or the future use of these facilities.  For further information, please feel free to contact Deb Kraus at (972) 296-7700.

Thank you for your cooperation.

NO EVENT FORM, NO EVENT.

Event Form.
Copyright © 2005 [Southwest Harvest Church]. All rights reserved.
Revised: 11/08/07.